Use another email with Gmail – 9 Steps to Easier Email

Use another Email with Gmail. These 9 short steps will help you send emails from Gmail with a different email address.

Part One: Add POP3 to receive Emails from another Account

1. Gear > Settings > Accounts and Import
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2. Click “Add a POP3 mail account”
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3. Enter your email in the field.
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4. Enter your user ( email address, usually ), the password for the email address, and the pop server and port provided by your host. There are several variables to consider.

  • Leave a copy of retrieved message on the server. Google recommends leaving this checked in case a message fails to get stored properly in Gmail, you have a backup. I choose to uncheck the option so that messages don’t pile up consuming my server space.
  • Always use a secure connection (SSL) when retrieving mail. Google and I both recommend checking this box.
  • Label incoming messages: Will add a label to messages that come in from the email you’re adding to Gmail. Totally your preference. I like it because it increases the chance that I will reply to the sender using the correct email account.
  • Archive incoming messages. I can’t think of a reason that you would want to skip the inbox.
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Part 2: Add STMP to Send messages as another Email Account

5. If you click “Add Account” and receive no error messages, you’re half way done. With POP3 enabled, you will be able to receive emails from your other email at your gmail account – now Gmail will allow you to add the capacity to send emails, too. Choose “Yes, I want to be able to send mail as”

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6. Enter the name that you want people to see when they get emails from you. This could be your name, or your business’ name.

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7. Enter the STMP information for your server, your username ( again, usually your email ), and email password. If you don’t know your STMP information, ask your webhost how to get it.

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8. Gmail will send an message to the email account that you are trying to add to verify your ownership of that account. Login to your hosting service webmail and look for the message. It will contain both a security code that you can enter into the screen pictured below and a verification link that you can click.

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9. This is the last step: once you’ve verified the account, watch your Gmail account for an email from Google called “Gmail Confirmation – Send Mail as” This email will allow you to activate the email you added to your gmail account. When you receive it, follow the instructions.

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